Office Assistant

Job Description/Specification:

VistaBeam Networks is a leading telecommunications and IT services provider in Qatar, delivering high-speed internet and network solutions to businesses across the country. We are looking for an organized, reliable, and detail-oriented Office Assistant to join our team in Doha. You will support daily office operations, assist with administrative tasks, and ensure a smooth workflow.

What You'll Do:

• Greet visitors, answer phone calls, and respond to general email inquiries.
• Maintain a clean, organized, and professional office environment.
• Assist with filing, scanning, copying, and organizing both digital and physical documents (contracts, invoices, service agreements).
• Manage office supplies inventory and place orders when needed.
• Schedule and coordinate meetings, appointments, and basic travel arrangements.
• Assist the technical and sales teams with basic documentation and data entry.
• Support management with general administrative tasks as assigned.
• Coordinate with vendors and suppliers for office maintenance and supplies.

Requirements:

• High school diploma or equivalent. Diploma or certificate in Office Administration, Business, or related field is preferred.
• 2-3 years of experience in an administrative, clerical, or office support role.
• Good communication skills in English (spoken and written). Knowledge of Arabic is a plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic computer skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Professional, reliable, and able to maintain confidentiality.
• Valid QID (Qatar ID) and NOC (No Objection Certificate) preferred.
• Visa sponsorship, accommodation, and transportation provided by the company.

Nice to Have:

• Experience working in telecommunications, IT, or technology sectors.
• Basic knowledge of invoicing or procurement processes.
• Familiarity with West Bay area and local business practices.

What We Offer:

• Competitive monthly salary (tax-free).
• Free shared accommodation near the workplace.
• Free transportation to and from work.
• Health insurance as per Qatar Labor Law.
• Annual leave as per Qatar Labor Law.
• Visa sponsorship and QID processing.
• Opportunities for professional development and training.
• Professional and supportive work environment.
• Modern office location in West Bay, Doha.

Pay: QAR4,520.00 - QAR6,790.00 per month

Work Location: In person