Project Coordinator

Job Description/Specification:

The Project Coordinator supports the planning, coordination, and implementation of various strategic initiatives and projects related to the work of the Office of the CEO. This role requires a lot of problem-solving and multitasking. It involves driving and coordinating multiple aspects of several projects in a fast-paced and evolving work environment, communicating issues and risks, and coming up with solutions.

Key Responsibilities:

Project Management & Analysis:

• Supports the Project Lead in developing project plans.
• Assists in defining the scope, objectives, and deliverables of projects assigned by the Project Lead.
• Estimates resources required to achieve objectives for assigned projects.
• Conducts research, analysis, and benchmarking to inform assigned projects.
• Assists in identifying project risks and potential issues and suggests possible solutions.
• Provides input in developing best practices and tools for project execution.
• Supports the Project Lead in coordinating with stakeholders (internal and external) on assigned projects.
• Helps monitor and track the status of assigned projects to ensure milestones and deadlines are met.
• Plans proactively to ensure assigned projects avoid issues and/or problems and have the best chance of success.
• Explores opportunities and supports initiatives that contribute to the organization’s vision, mission, and goals.
• Performs any other tasks assigned by the Project Lead and Management.

Reporting, Communication, & Coordination:

• Communicates proactively with project stakeholders to ensure project objectives are clearly understood and project actions/milestones are met in a timely manner.
• Maintains and updates project registers and other reporting tools (such as project dashboards).
• Maintains up-to-date project plans, critical path documents, and reports.
• Develops best practices related to project meeting agenda preparation, writing and dissemination of meeting minutes, etc. to ensure precise coordination of stakeholders.

Qualifications:

• Degree in a related field.
• Minimum of 2 years in a related field.
• Project Management Professional (PMP) certification is a plus.

Key Attributes

• Experience with museums/ cultural/ hospitality sector desirable
• Strong computer skills are essential (high level skill with Microsoft Office products, including PowerPoint, Excel, Word, Access, and Outlook).
• Strong understanding of formal project management methodologies
• Proven experience in project management
• Ability to build value-added relationships with both internal and external stakeholders at all levels
• Ability to work in an environment that changes rapidly to fit client needs
• Quantitative and analytic skills
• Budget management experience
• Outstanding verbal and written communication skills
• Strong time management and organizational skills, as well as the ability to multitask and balance multiple priorities effectively