Project Administrator

Job Description/Specification:

A Project Administrator is responsible for providing administrative, clerical, and secretarial support to senior management, including a Vice President or President. The role involves coordinating daily office activities, handling business correspondence, maintaining records, preparing reports, and supporting the administrative requirements of a business unit or department.

This position is suitable for an experienced administrative professional with strong organizational, communication, and problem-solving skills. The successful candidate will work under general direction and support business operations by completing a range of administrative tasks, some of which may be specific to departments such as Procurement, Engineering, or other project functions.

Key Responsibilities

The Project Administrator provides day-to-day administrative support to senior executives and departmental teams. Although the exact responsibilities may vary depending on the assigned function, the main duties generally include the following:

Executive and Secretarial Support

• Provide administrative and secretarial assistance to a Vice President, President, or other senior management personnel.

• Support daily office operations and help ensure administrative activities are completed efficiently.

• Handle general clerical duties and assist with tasks related to executive and departmental requirements.

• Coordinate administrative activities to support business unit operations.

Office Administration and Correspondence

• Prepare, organize, and manage business correspondence and other administrative documents.

• Handle data entry and maintain accurate records and information.

• Assist with reporting requirements and prepare administrative reports when required.

• Perform receptionist and general office support duties as part of daily operations.

• Maintain organized documentation and support the smooth flow of administrative information.

Project and Departmental Support

• Provide administrative assistance for project-based activities and specialized departmental functions.

• Support teams working in areas such as Procurement, Engineering, and other business operations.

• Complete broadly defined administrative assignments under general supervision.

• Recognize routine issues, apply problem-solving skills, and determine appropriate actions within the scope of assigned responsibilities.

• Assist with general business operations by coordinating information, documentation, and administrative tasks.

Communication and Coordination

• Communicate effectively with management, colleagues, and relevant stakeholders.

• Prepare clear written correspondence and support internal communication requirements.

• Respond to administrative requests and help coordinate activities across the assigned business unit.

• Ensure that information is handled accurately and communicated in a professional manner.

Minimum Qualifications and Experience

Candidates interested in this Project Administrator opportunity should meet the following minimum requirements:

Education

• High school diploma or equivalent qualification.

Professional Experience

• Minimum of 8 years of relevant professional experience.

• Previous experience in administration, secretarial support, executive assistance, or project administration is relevant to the position.

• Experience supporting senior management or working within a specialized business function can be beneficial.

Required Skills and Competencies

The role requires strong oral and written communication skills, together with the ability to manage administrative responsibilities accurately and professionally.

Important competencies include:

• Excellent written and verbal communication.

• Strong organizational and time-management abilities.

• Experience with data entry, correspondence, and reporting.

• Good attention to detail and document management skills.

• Ability to support senior executives and departmental operations.

• Problem-solving and decision-making skills for routine administrative matters.

• Ability to manage different assignments and work within general direction.

Who Should Apply?

This position may suit experienced administrative assistants, executive secretaries, office administrators, and project administration professionals who have at least eight years of relevant experience. Candidates with a background in supporting senior executives or providing administrative services to Engineering, Procurement, or other specialized departments may find their experience particularly relevant.

Applicants should be comfortable handling confidential business correspondence, maintaining records, preparing reports, and coordinating routine office activities while providing reliable support to senior management.

The role offers an opportunity for an experienced administrative professional to contribute to business operations and support the effective functioning of a senior management team.