Job Description/Specification:
Lusail International Circuit is seeking a Fleet & Sporting Fleet Support Administrator to support workshop operations and sporting fleet readiness in Qatar. This fixed-term, 11-month opportunity is suitable for experienced professionals with a background in fleet administration, workshop operations, spare parts management, or automotive logistics.
The role combines administrative coordination with technical knowledge of maintenance processes, inventory control, ERP transactions, and fleet documentation. The successful candidate will work closely with the Head of Mechanics and technical teams to ensure that bikes, go-karts, cross karts, racing cars, and other sporting fleet assets are properly maintained, documented, and prepared for motorsport activities.
These activities include karting championships, QSTK Bike Championships, public karting operations, track days, and other events hosted at the circuit.
Key Responsibilities
Spare Parts and Inventory Management
The administrator will manage spare parts inventory across the sporting fleet, ensuring accurate stock records, appropriate storage, and timely availability.
Responsibilities include:
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Monitoring stock levels and coordinating replenishment with Procurement and suppliers.
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Maintaining traceability for critical and high-value components.
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Tracking parts and consumables used in workshop maintenance.
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Supporting stock control and material issuance processes.
Fleet Maintenance Documentation
Accurate maintenance records are essential to fleet reliability and event readiness.
The role involves maintaining service histories, inspection records, and repair documentation for all fleet assets. The administrator will coordinate with mechanics and workshop staff to ensure maintenance activities are recorded correctly.
Additional duties include tracking preventive and corrective maintenance schedules and supporting reports on fleet readiness and parts usage.
ERP and Workshop Administration
The successful candidate will handle ERP transactions related to workshop operations, including purchase requests, stock movements, and material issuance.
The position also involves maintaining digital and physical filing systems, preparing reports and trackers, and supporting day-to-day coordination between workshop and technical teams.
Experience with Microsoft Dynamics 365 is a strong advantage.
Motorsport Event and Fleet Readiness
The administrator will support preparations for championships, track days, and other motorsport activities by ensuring that checklists and documentation are complete before events.
Responsibilities include coordinating the movement and allocation of bikes, karts, and racing vehicles between workshop and track operations, as well as assisting technical teams during events.
Qualifications and Experience
Candidates should have:
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A diploma or associate qualification in Automotive, Mechanical Engineering, Logistics, Supply Chain Management, Business Administration, or a related field.
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At least five years of experience in a workshop, fleet, or automotive environment.
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A solid understanding of spare parts, workshop operations, and maintenance processes.
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Familiarity with fleet systems, document control, and ERP transactions.
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Proficiency in Microsoft Office and comfort working with ERP systems.
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Strong organisational, communication, and coordination skills.
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Good written and spoken English.
Motorsport experience is a strong advantage. Familiarity with Microsoft Dynamics 365 is also highly desirable. Arabic language skills and a valid Qatar driving licence are preferred but not mandatory.
Additional Requirements
Applicants must currently be based in Qatar and hold a valid Qatar Residence Permit (QID). A No Objection Certificate (NOC) must be available where required for the duration of the assignment.
About Lusail International Circuit
Lusail International Circuit is a major motorsport venue in Qatar, hosting racing championships, karting activities, track days, and other sporting events. Its workshop and sporting fleet operations support the preparation and safe operation of vehicles used across these activities.
Who Should Apply?
This position may suit experienced fleet or workshop administrators who combine strong organisational skills with practical knowledge of automotive maintenance and spare parts management.
Candidates with experience supporting motorsport fleets, managing ERP transactions, maintaining technical records, and coordinating with mechanics may be particularly well suited to the role.