Parsons is seeking an experienced and highly organized Support Staff / Administrator to provide administrative assistance and manage project documentation in Qatar. This full-time role focuses on office coordination, document control, electronic document management systems (EDMS) and the preparation and organization of project-related records.
The successful candidate will support the smooth operation of office procedures while ensuring that documents are properly tracked, stored, distributed and accessible throughout the project lifecycle. The position requires strong administrative skills, excellent English communication and substantial experience using computerized document management systems.
Candidates with experience in Primavera Contract Management and at least five years of EDMS use will be particularly relevant to this opportunity.
Key Responsibilities
1. Provide Administrative and Clerical Support
The administrator will support daily office operations by coordinating meetings, preparing reports, handling correspondence and organizing administrative activities. The role requires ensuring that routine tasks are completed efficiently and in line with project schedules and deadlines.
Additional responsibilities include managing office supplies, monitoring office equipment and helping maintain an organized and productive working environment.
2. Manage Project Documentation
A major responsibility is maintaining physical and digital filing systems to ensure that project information is accurately organized and easy to retrieve.
The successful candidate will assist with preparing, distributing and filing project documents, reports and correspondence. Proper document organization is essential to support communication between project teams and ensure that records remain accessible when required.
3. Operate Electronic Document Management Systems
The position requires experience maintaining and operating electronic document management systems. The administrator will help track project documents, maintain records and support the effective management of documentation throughout the project lifecycle, from initiation to close-out.
Experience with Primavera Contract Management is particularly relevant, as it is identified as the preferred EDMS platform in the job description.
4. Prepare Reports and Office Materials
The candidate will use Microsoft Office applications to produce documents, spreadsheets, presentations and reports. Strong computer skills are necessary to maintain accurate records, prepare professional correspondence and support the administrative needs of project teams.
Attention to detail is important when reviewing documents and ensuring that information is complete, consistent and properly filed.
5. Coordinate Tasks and Meet Deadlines
The administrator will coordinate office activities and monitor assigned tasks to ensure completion within established deadlines. The role requires the ability to prioritize competing responsibilities, manage documentation efficiently and respond positively to changing requirements in a project-based environment.
Required Qualifications and Experience
Parsons has outlined the following essential requirements:
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A diploma and/or specialized training from an accredited university, as approved by the Engineer.
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At least 10 years of relevant professional experience.
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A minimum of 5 years of experience using electronic document management systems (EDMS), preferably Primavera Contract Management.
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Extensive document control experience across the full project lifecycle, including initiation and close-out.
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Strong proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
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Fluency in written and spoken English.
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Strong computer literacy, administrative ability and organizational skills.
At least three years of experience working in the Gulf region is preferred. Fluency in written and spoken Arabic is also highly desirable.
Desired Skills
The ideal candidate should demonstrate:
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Excellent attention to detail and a consistent record of maintaining accurate documentation.
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Strong organizational and problem-solving abilities.
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The ability to manage multiple tasks and prioritize work effectively.
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Confidence working under pressure and meeting project deadlines.
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Good interpersonal and communication skills.
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A proactive attitude and the ability to collaborate with different project team members.
About Parsons
Parsons is an engineering, infrastructure and technology services company that emphasizes innovation, professional development and collaboration. The company promotes a workplace culture that values people, adaptability and career growth.
This position offers an opportunity to contribute to project administration and document control within a professional project environment in Qatar.
Who Should Apply?
This opportunity is best suited to experienced administrators and document control professionals who have worked with complex project documentation and electronic records management systems. Candidates with substantial EDMS experience, knowledge of Primavera Contract Management and previous Gulf-region experience may be especially well aligned with the requirements.
Applicants should be comfortable managing large volumes of documentation, preparing reports, coordinating administrative activities and maintaining accurate project records throughout all stages of a project.
Candidates should refer to the original Parsons vacancy listing for the official application process and any additional position-specific requirements.