Curve Solutions is seeking an organised and proactive Office & Team Coordinator in Doha, Qatar to support daily agency operations, coordinate production activities and ensure that projects progress according to schedule. The role combines office administration, team coordination, meeting management and shoot planning within a creative agency environment.
The successful candidate will work closely with account managers, creative professionals and production teams to coordinate priorities, monitor deadlines and follow up on outstanding tasks. This position is suited to professionals who are comfortable managing multiple responsibilities, communicating with different stakeholders and keeping project activities organised.
Candidates with experience in advertising agencies, creative businesses, event management or production support may find this opportunity particularly relevant.
About the Role
The Office & Team Coordinator will help connect people, schedules and operational activities across the agency. A key part of the job involves turning meeting discussions into clear action points, tracking responsibilities and ensuring that team members understand their deadlines.
The position also covers shoot logistics, office administration, supplier coordination and document management. Strong organisational skills and consistent follow-up will be important for keeping daily operations running smoothly.
Key Responsibilities
Meeting Coordination and Task Tracking
The coordinator will attend internal and client meetings, prepare accurate meeting minutes and circulate action points with clearly defined responsibilities and deadlines.
Key duties include:
-
Following up on agreed actions and updating relevant team members.
-
Maintaining a daily task tracker and monitoring project deadlines.
-
Identifying delays, outstanding tasks and potential blockers.
-
Escalating issues to management when necessary.
-
Coordinating with account managers, creatives and production teams to confirm priorities and delivery schedules.
Shoot and Production Coordination
Planning and organising shoots will be an important part of the role. The coordinator will arrange the logistical requirements needed for production activities and ensure that everyone involved receives accurate information.
Responsibilities include coordinating shoot schedules, locations, crew availability, equipment, transport, permits and participant availability. The successful candidate will also prepare shoot schedules and call sheets, confirm arrangements and communicate changes to the relevant people.
Attention to detail and the ability to respond to changing schedules will be essential when managing production logistics.
Office Administration
The role includes coordinating daily office requirements and maintaining an organised working environment. Duties include managing calendars, appointments, meeting room bookings, office supplies, equipment and maintenance needs.
The coordinator will also liaise with suppliers, obtain quotations and follow up on bookings, purchase orders and deliveries to support uninterrupted agency operations.
Documentation and General Support
Maintaining organised records is another key responsibility. The coordinator will manage project files, meeting records, schedules and administrative documents so that information remains accessible to the relevant team members.
Additional duties may include supporting travel arrangements, employee onboarding and other general administrative activities as required.
Qualifications and Experience
Applicants should meet the following requirements:
-
At least two years of experience in coordination, administration or production support.
-
Experience in a creative, advertising or events agency is preferred.
-
Strong planning, organisational and follow-up skills.
-
Ability to prepare accurate meeting minutes and convert discussions into clear action points.
-
Confidence coordinating people and managing competing priorities.
-
Professional communication skills when following up with colleagues and external suppliers.
-
Proficiency in Microsoft Office, Google Workspace and task management tools.
-
Fluency in English; Arabic language skills are an advantage.
Candidates who can work independently while coordinating effectively with multiple teams will be well suited to the role.
Skills Needed for Success
This position requires more than general administrative experience. The ideal candidate should be comfortable monitoring deadlines, managing schedules and ensuring that agreed actions are completed.
Strong written communication is particularly important for preparing meeting minutes, documenting decisions and sharing updates. Experience coordinating shoots or other time-sensitive production activities can also be valuable because these tasks require careful planning and communication among several participants.
Who Should Apply?
This opportunity is suitable for organised professionals with experience in office coordination, project administration or production support who want to contribute to the smooth operation of a creative agency.
Applicants should highlight their experience managing task trackers, coordinating meetings, preparing action lists, organising production schedules and following up with internal teams and suppliers. Those who can balance office responsibilities with fast-moving project requirements may be particularly well suited to the position.