Baker Hughes is seeking a Senior Department Administrator to provide administrative and operational support to Project Managers during the execution of service projects. This position focuses on project documentation, order management, material coordination, ERP transactions, reporting, and invoicing support to help ensure projects progress efficiently and meet operational requirements.
The successful candidate will work with multiple internal departments, including Planning, Materials, Logistics, Engineering, Sourcing, and Finance. The role requires strong organizational skills, attention to detail, accurate recordkeeping, and the ability to coordinate several activities simultaneously.
This opportunity may suit candidates with administrative, project coordination, or service operations experience who want to develop their skills within an international energy technology company.
Key Responsibilities
The Senior Department Administrator will support project activities throughout the project lifecycle and help maintain accurate information across documentation and business systems.
Main responsibilities include:
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Provide daily administrative and operational assistance to Project Managers throughout project execution.
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Maintain project documentation, records, reports, schedules, trackers, and business correspondence.
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Update project data and ensure information remains accurate in the relevant systems.
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Support order management and ERP activities, including order follow-up, material status tracking, documentation, and transaction coordination.
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Coordinate with Planning, Materials, Logistics, Engineering, Sourcing, Finance, and other internal departments to support project delivery.
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Assist with invoicing by collecting the required documentation and processing invoice requests.
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Prepare routine project updates and customer status reports under the guidance of the Project Manager.
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Identify and escalate discrepancies involving documentation, orders, materials, or established processes that could affect project execution.
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Help ensure compliance with project procedures, contractual requirements, and documentation standards.
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Independently manage assigned administrative and coordination tasks while maintaining effective follow-up.
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Coordinate corrective actions when discrepancies arise and work with relevant stakeholders to support resolution.
Qualifications and Experience
Baker Hughes identifies the following education and experience requirements:
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Education: Bachelor's degree from an accredited university, or a high school diploma/GED combined with at least five years of relevant Services experience.
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Language: Fluency in written and spoken English.
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Administrative skills: Strong organizational abilities, coordination, follow-up, and recordkeeping.
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Attention to detail: Ability to maintain accurate project records, reports, and system data.
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Multitasking: Ability to manage competing priorities and documentation requirements.
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Communication: Effective collaboration with internal departments and other stakeholders.
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Computer skills: Proficiency in Microsoft Office applications, particularly Excel.
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ERP knowledge: Experience with Oracle ERP systems is preferred.
Candidates should demonstrate a proactive and structured approach to work, sound judgment when identifying discrepancies, and the ability to manage assigned activities independently. A customer-focused attitude and willingness to learn project management processes are also important.
About Baker Hughes
Baker Hughes is an energy technology company that provides products, services, and solutions to energy and industrial customers worldwide. With more than a century of industry experience and operations in over 120 countries, the company focuses on developing technologies that support safer, cleaner, and more efficient energy operations.
The company emphasizes employee development, workplace wellbeing, professional growth, and collaboration. Its benefits and development programs are intended to support employees in building their careers while contributing to business objectives.
Benefits of Joining Baker Hughes
According to the supplied job description, employees may have access to:
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Flexible working arrangements aligned with business and customer requirements.
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Work-life balance policies and wellbeing activities.
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Private medical care options.
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Life insurance and disability programs.
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Financial programs.
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Additional elected or voluntary benefits.
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Professional development and opportunities to expand project coordination skills.
Specific benefits may depend on the applicable employment arrangements and location.
Who Should Apply?
This opportunity may be suitable for experienced administrators, project support professionals, service coordinators, and operations support staff who are comfortable managing documentation, tracking orders and materials, preparing reports, and coordinating across departments.
Candidates with strong Excel skills, ERP system knowledge, accurate recordkeeping habits, and the ability to follow up on multiple tasks may be particularly well suited to the position.
The role can also provide a pathway for professionals who want to build broader experience in project management support within the energy and industrial services sector.
Note: The supplied job description does not specify the work location, salary, minimum years of experience for candidates with a bachelor's degree, or application deadline. These details should be confirmed through the official Baker Hughes vacancy listing.