EnerMech is seeking an experienced Offshore Mobilization Coordinator / Operations Administrator to support offshore personnel mobilization, client compliance requirements, workforce logistics, and operational administration activities within the Oil & Gas sector. The successful candidate will play a key role in ensuring personnel readiness, offshore access compliance, and smooth coordination of workforce deployment activities.
Key Responsibilities
Mobilization & Personnel Coordination
- Manage the application and renewal process for Offshore Passes and RLIC passes.
- Maintain accurate records and monitor pass validity to ensure uninterrupted offshore access.
- Coordinate crew mobilization and demobilization activities.
- Arrange transportation and logistics between accommodation facilities, heliports, and offshore locations.
- Coordinate helicopter bookings and offshore personnel movements with clients.
- Manage flight ticket reservations and accommodation arrangements for personnel.
Compliance & Documentation
- Monitor the validity of Qatar IDs (QIDs), visas, and other employment-related documentation.
- Work closely with HR to ensure timely renewals and compliance requirements are met.
- Upload and maintain employee documents, certifications, and records within client portals, including the DAWINCI system.
- Ensure onboarding trackers and personnel databases remain accurate and up to date.
- Generate and maintain job files, job numbers, and related operational documentation.
Operations Support
- Support operational teams with RFQs, quotations, invoicing, and administrative activities.
- Generate Purchase Requisitions (PRs) and Purchase Orders (POs) as required.
- Register new clients and vendors on Approved Vendor List (AVL) systems.
- Assist Technical Sales representatives with vendor registration and AVL compliance requirements.
- Attend weekly mobility and project coordination meetings.
Payroll & Workforce Administration
- Monitor timesheet submissions and ensure timely collection of monthly timesheets.
- Verify and submit approved timesheets to payroll.
- Maintain accurate workforce records and personnel tracking systems.
Medical & Certification Management
- Coordinate offshore medical examinations and appointments.
- Monitor and manage Offshore Medical Fitness Certificates (OMFC) and renewals.
- Ensure personnel maintain valid medical certifications required for offshore assignments.
Qualifications & Experience
- Bachelor's Degree in Business Administration, Engineering, Logistics, Human Resources, or a related discipline.
- Minimum 4-6 years of experience in a similar role within the Oil & Gas industry.
- Experience managing offshore workforce mobilization and personnel logistics.
- Strong knowledge of offshore pass application systems and compliance procedures.
- Experience coordinating offshore medicals, certifications, and workforce readiness requirements.
- Previous experience handling manpower and equipment mobilization activities.
- Must be currently based in Qatar (Local Hire).
Skills & Competencies
- Strong organizational and administrative skills.
- Experience with offshore access systems and workforce compliance processes.
- Excellent coordination and stakeholder management abilities.
- Strong attention to detail and document control skills.
- Ability to manage multiple priorities in a fast-paced operational environment.
- Effective communication and problem-solving skills.
- Proficiency in Microsoft Office and workforce management systems.
- Ability to work independently while coordinating with multiple departments and clients.
Preferred Experience
- Oil & Gas service company experience.
- Offshore project support and workforce planning experience.
- Knowledge of QatarEnergy, RLIC, and offshore access requirements.
- Experience with vendor registration platforms and client compliance portals.
Why Join EnerMech?
- Join a leading global specialist service company supporting major energy projects worldwide.
- Work within a dynamic and diverse team environment.
- Opportunity to contribute to high-profile offshore operations and mobilization activities.
- Career development opportunities across international energy markets.
If you have a strong background in offshore mobilization, personnel coordination, and Oil & Gas operations support, this is an excellent opportunity to advance your career with a leading global energy services company.