Established in the 1930s, Al-Futtaim is one of the Middle East's leading privately held business groups. Operating in more than 20 countries with over 40,000 employees, the company spans multiple sectors including automotive, retail, real estate, financial services, and healthcare. Al-Futtaim represents globally recognized brands such as Toyota, Lexus, IKEA, ACE, and Marks & Spencer, while driving innovation, sustainability, and digital transformation across its businesses.
Job Overview
Al-Futtaim Automotive is seeking a detail-oriented Sales Administrator to support vehicle sales operations through effective coordination, reporting, documentation management, inventory control, and invoicing processes. The successful candidate will play a key role in ensuring seamless vehicle sales and delivery operations while maintaining compliance with company standards and industry requirements.
Key Responsibilities
Sales Reporting & Administration
- Prepare and submit daily, weekly, and monthly sales reports.
- Maintain accurate sales records and update dealership management systems.
- Ensure timely report submission with complete data accuracy.
- Support sales teams with administrative and operational requirements.
Inventory & Stock Management
- Monitor and maintain inventory records for new vehicles, transfers, demo vehicles, and damaged units.
- Manage stock uploads and inventory updates through SAP and internal systems.
- Ensure inventory accuracy and proper vehicle tracking.
Invoicing & Documentation
- Review sales deals, discounts, and financial documentation.
- Generate customer invoices following finance approvals.
- Ensure error-free invoicing and adherence to service-level agreements.
- Manage end-to-end sales documentation with high accuracy.
Logistics & Vehicle Delivery Coordination
- Track vehicle shipments and freight documentation.
- Coordinate vehicle inspections, pre-delivery services, and repairs.
- Manage freight, duty, vendor invoices, and goods receipt processes.
- Ensure timely vehicle deliveries without operational delays.
Insurance & Registration Support
- Process vehicle insurance issuance and amendments.
- Coordinate registration and renewal activities.
- Support customer vehicle handover requirements.
Operational Support
- Manage showroom administrative activities and customer inquiries.
- Maintain petty cash records and office supplies.
- Support multiple departments during staff absences.
- Coordinate with sales, finance, logistics, and after-sales teams to ensure smooth operations.
Requirements
Education
- Bachelor's Degree or Diploma in Business Administration, Commerce, Accounting, or a related field.
Experience
- 2 to 4 years of experience in Sales Administration, Sales Support, or Administrative Operations.
- Experience in automotive dealership operations is highly preferred.
- Knowledge of vehicle sales processes, inventory management, and invoicing procedures.
Technical Skills
- Advanced Microsoft Excel proficiency.
- Experience working with ERP systems and SAP.
- Strong reporting and data management capabilities.
- Excellent documentation and record-keeping skills.
Core Competencies
- Attention to detail and accuracy.
- Strong organizational and multitasking abilities.
- Excellent communication and customer service skills.
- Ability to coordinate effectively with cross-functional teams.
- Problem-solving and process management capabilities.
Why Join Al-Futtaim Automotive?
Al-Futtaim Automotive is one of the region's largest mobility businesses, representing more than 25 global automotive brands across the Middle East, Asia, and North Africa. The company offers opportunities to work within a dynamic environment focused on innovation, digital transformation, and delivering exceptional customer experiences.
Join a team of over 9,000 professionals helping shape the future of mobility while advancing your career with one of the region's most respected business groups.
Apply Now
Interested candidates can apply online by submitting their updated CV and completing the application process.