Job Description/Specification:
We are seeking an experienced Commercial / Tendering professional to support commercial operations, tender submissions, contract management and client relationships within the catering, hospitality or facilities management sector. The successful candidate will coordinate proposals, quotations and commercial submissions while ensuring accurate and timely responses to client and tender requirements.
The role requires a commercially driven and organized professional who can review contractual documents, coordinate with multiple internal departments, support negotiations and monitor ongoing commercial matters including contracts, variations and claims.
About This Role
The successful candidate will work closely with the Head of Department and cross-functional teams including Operations, Finance, HR and Procurement to prepare competitive commercial submissions and manage client requirements. Strong analytical, negotiation, communication and presentation skills are essential.
Key Responsibilities
- Coordinate tenders, proposals, quotations and commercial submissions from initial request through final submission.
- Plan and organize daily proposal activities and respond to client requirements within agreed deadlines.
- Review and interpret contracts, tender documents, scopes of work and commercial terms and conditions.
- Assist in preparing and reviewing agreements, contract amendments, letters and contractual correspondence.
- Develop and maintain professional relationships with clients and support commercial negotiations.
- Coordinate with Operations, Finance, HR and Procurement to obtain accurate and timely inputs for tenders and proposals.
- Monitor contract performance and maintain records of variations, claims and other commercial matters.
- Assist with pricing, commercial evaluations and submission documentation where required.
- Track tender deadlines, client requirements and submission status.
- Support the HOD with day-to-day commercial, tendering and contract management activities.
- Prepare reports, presentations and commercial updates for management.
- Ensure commercial documents are accurate, complete and submitted within required timelines.
Minimum Requirements
Education
- Bachelor’s Degree in Business, Finance, Marketing or a related field.
Experience
- Minimum 5 years of experience in commercial management, sales, business development, tendering or a related function.
- Experience in industrial catering, hospitality, food services or facilities management (FM) is preferred.
- Practical knowledge of tender preparation, commercial submissions and contract administration.
- Experience supporting client negotiations and managing commercial documentation.
Key Skills
- Tender Management
- Commercial Management
- Proposal & Quotation Preparation
- Contract Management
- Contract Administration
- Commercial Negotiation
- Business Development
- Client Relationship Management
- Contract Review
- Variations & Claims
- Commercial Submissions
- Estimation
- Quantity Surveying
- Pricing & Cost Analysis
- Microsoft Office
- Reporting & Presentation
- Cross-Functional Coordination
Desired Candidate Profile
The ideal candidate should be commercially driven, proactive, organized and detail-oriented, with the ability to manage multiple tenders and client requests simultaneously. Strong analytical, communication, negotiation and presentation skills are essential, along with the ability to work effectively under pressure and meet tight deadlines.
Advanced proficiency in Microsoft Office, particularly Excel, Word and PowerPoint, is a must.