Job Description/Specification:
A Project Coordinator is needed for a 12-month contract in Birkat Al Awamer, Qatar, supporting day-to-day project execution, scheduling, documentation and stakeholder coordination. The role is ideal for someone who is organised, detail-oriented and comfortable following up with project teams, customers and suppliers to keep deliverables on track.
The position also involves coordinating Factory Acceptance Tests (FATs) and managing site punch lists through to final close-out.
Key Responsibilities
- Coordinate daily project activities and monitor assigned actions across the project team.
- Maintain project schedules, trackers and supporting documentation.
- Organise project meetings and prepare clear, accurate meeting minutes.
- Follow up with team members, customers and suppliers on outstanding actions and deliverables.
- Track responses, deadlines and project commitments to identify potential delays.
- Coordinate with Production and Quality teams to schedule and execute Factory Acceptance Tests.
- Support project reporting and prepare regular status updates.
- Coordinate site punch-list activities and follow up on outstanding items through to closure.
- Maintain accurate project records and ensure documentation remains up to date.
Requirements
Candidates should have:
- Proven experience in project coordination and scheduling.
- Strong documentation and document-control skills.
- Experience coordinating with stakeholders, suppliers and customers.
- Experience with supplier follow-up, expediting and action tracking.
- Strong organisational and time-management abilities.
- Ability to monitor deadlines and highlight schedule slippage.
- Good written and verbal communication skills.
- Experience preparing project reports and status updates.
- Proficiency in Microsoft Excel, Word, Visio and Teams.
- Ability to work effectively with Production, Quality and project teams.
Why You'll Love This Opportunity
- 12-month contract based in Birkat Al Awamer, Qatar.
- Opportunity to gain practical experience across project execution and coordination.
- Exposure to production, quality, supplier and customer interfaces.
- Hands-on involvement in Factory Acceptance Testing and site punch-list close-out.
- Opportunity to strengthen project management and stakeholder coordination skills.
Who Should Apply?
This position is suitable for a project coordinator or project support professional who enjoys keeping multiple activities organised and making sure people follow through on agreed actions.
You should be comfortable working with schedules, trackers, meeting minutes and project documentation while regularly communicating with different stakeholders.
The ideal candidate is proactive rather than simply waiting for updates. If an action is overdue, you should be confident following up, identifying the reason for the delay and bringing the issue to the attention of the appropriate project lead.
Skills That Will Help You Succeed
The most valuable skills for this role include:
- Project coordination
- Schedule tracking
- Documentation control
- Stakeholder follow-up
- Supplier coordination
- Expediting
- Meeting coordination
- Action tracking
- Project reporting
- FAT coordination
- Punch-list management
- Microsoft Excel and Office tools
Strong attention to detail is particularly important because project coordinators often manage information coming from several teams at the same time.
How to Stand Out
Your CV should show examples of projects you have coordinated and the responsibilities you handled.
Instead of simply writing "project coordination," mention the size or type of projects supported, the number of stakeholders involved and the systems or tools used to track schedules and actions.
Highlight experience coordinating suppliers, preparing meeting minutes, following up on overdue deliverables, supporting FATs and closing site punch-list items.
If you have helped prevent schedule delays or improved project documentation and reporting, include those achievements with measurable results where possible.
Interview Preparation
Be prepared to explain how you manage several deadlines simultaneously and what you do when a team member or supplier misses an agreed deadline.
You may also be asked how you prepare meeting minutes, maintain an action tracker, coordinate an FAT or handle an unresolved site punch-list item.
Use practical examples to demonstrate that you can identify issues early, communicate clearly and keep actions moving toward completion.
Career Growth
Project Coordinator experience can provide a strong foundation for progression into roles such as Project Engineer, Project Planner, Project Controls Coordinator, Senior Project Coordinator or Project Manager, depending on your technical background and experience.
Frequently Asked Questions
Where is the position based?
The role is based in Birkat Al Awamer, Qatar.
How long is the contract?
The stated contract duration is 12 months.
What software skills are required?
The position requires proficiency in Microsoft Excel, Word, Visio and Teams.
Does the role involve supplier coordination?
Yes. Supplier follow-up, expediting and tracking deliverables are key parts of the position.
What is FAT coordination?
Factory Acceptance Testing involves coordinating with Production and Quality teams to schedule and execute testing before equipment or systems are accepted for delivery or further project use.