Job Description/Specification:
Vistas Global is seeking an experienced Project Document Controller to support engineering, construction, and fit-out projects in Doha, Qatar. The role will manage project documentation, revision control, technical submissions, transmittals, and document workflows while ensuring accurate and timely information flow between project stakeholders.
The successful candidate will have strong experience in document control, EDMS, engineering documentation, and project coordination, with the ability to manage high volumes of technical records across multidisciplinary teams.
About This Role
The Project Document Controller will maintain structured and accurate project records, ensure proper document numbering and revision control, coordinate submissions and approvals, and support consultants, contractors, engineers, and project management teams throughout the project lifecycle.
Experience with platforms such as Aconex, SharePoint, EDMS, or similar document management systems will be highly advantageous.
Key Responsibilities
- Manage and maintain project document registers, records, and filing systems.
- Control document numbering, revisions, status, and distribution.
- Process technical submissions, drawings, RFIs, transmittals, and project correspondence.
- Ensure documents follow established project control procedures and workflows.
- Coordinate document submissions and approvals between consultants, contractors, and project teams.
- Maintain accurate electronic and physical records throughout the project lifecycle.
- Track document status, pending approvals, and required actions.
- Ensure superseded documents are properly controlled and archived.
- Support multiple projects and multidisciplinary teams as required.
- Identify documentation issues and follow up with relevant stakeholders for resolution.
- Prepare document control reports and maintain accurate project registers.
- Ensure confidentiality, accuracy, and accessibility of project information.
Minimum Requirements
Education
- Diploma or Bachelor’s degree in Business Administration, Information Systems, Engineering, Project Management, or a related discipline.
- Project Management or Engineering qualifications are preferred.
- Document Control or Information Management certification is an advantage.
Experience
- 5–8+ years of experience in document control or document management.
- Proven experience supporting engineering, construction, or fit-out projects.
- Hands-on experience with EDMS and electronic document workflows.
- Experience managing engineering drawings, technical documents, submittals, RFIs, and transmittals.
- Qatar or GCC project experience is preferred.
Preferred Skills
- Experience with Aconex, SharePoint, or similar EDMS platforms.
- Ability to support multiple projects and multidisciplinary teams.
- Strong understanding of project document control procedures and workflows.
Technical Skills
- Document numbering and revision control
- Document registers and transmittals
- Electronic Document Management Systems (EDMS)
- Engineering drawings and technical submissions
- RFI and correspondence tracking
- Microsoft Office, particularly Excel and Word
- Electronic filing and records management
- Document workflow and approval tracking
Key Competencies
- Excellent organization and attention to detail
- Strong coordination and follow-up skills
- Ability to manage large volumes of documentation accurately
- Strong written and verbal communication
- Ability to work under pressure and meet project deadlines
- Effective problem-solving and stakeholder coordination
- Ability to work with consultants, contractors, engineers, and project teams
- Fluent in Arabic and English with strong communication skills
CV & Application Tips
Candidates should highlight their experience with Aconex/EDMS, document registers, revision control, technical submissions, RFIs, transmittals, engineering drawings, and construction projects. Include specific projects, document management systems used, and the scale or complexity of projects supported to improve ATS visibility.