Job Description/Specification:
An Archivist plays an important role in keeping business and project information organised, accessible and properly maintained. This full-time opportunity in Doha is suited to detail-oriented professionals with experience in archiving, records management or document control.
The position involves managing both physical and electronic records, including indexing, scanning, filing, retrieval and maintaining accurate documentation. It can be particularly relevant for candidates who have worked in project environments, government organisations, consulting firms or other document-intensive workplaces.
Key Responsibilities
- Organise and maintain physical and electronic project documents and records.
- Classify, index and file documents according to approved information management procedures.
- Scan and digitise physical records while maintaining accurate electronic archives.
- Retrieve documents efficiently when requested by authorised personnel.
- Maintain accurate records and ensure documents can be easily located when needed.
- Manage large volumes of information while maintaining consistency and accuracy.
- Support the ongoing maintenance of electronic archiving and document management systems.
- Monitor records to ensure established filing and retention procedures are followed.
- Handle confidential information responsibly and maintain appropriate record security.
- Coordinate with project teams and other departments regarding document retrieval and records management requirements.
Requirements
Candidates should ideally have:
- A diploma or qualification in Business Administration, Information Systems Management or a related field.
- Two to five or more years of experience in archiving, records management or document management.
- Training or certification in archiving or document management is an advantage.
- Basic knowledge of electronic archiving systems.
- Experience managing both paper-based and electronic files.
- Experience using document management, archiving or file management software.
- Strong Microsoft Office and general computer skills.
- Good data entry and record-keeping abilities.
- Experience handling large volumes of documents accurately.
- Qatar or GCC experience is preferred.
Experience working in project environments, government entities or consulting firms can also be valuable.
Why You'll Love This Opportunity
- Build experience in information management and document control in Doha.
- Work with both physical and electronic records.
- Develop practical knowledge of electronic archiving and document management systems.
- Gain exposure to project-based document management environments.
- Work with multidisciplinary teams and contribute to organised information workflows.
Who Should Apply?
This position is a good fit for someone who enjoys structured work and pays close attention to detail. You should be comfortable working with large amounts of information and following established procedures consistently.
Candidates with backgrounds in records management, document control, archiving, administration or information management may find their experience particularly relevant.
The ideal candidate should be patient, organised and methodical. You will need to maintain accuracy even when dealing with repetitive tasks or large document volumes. Confidentiality is also important because archived records may contain sensitive project or business information.
Skills That Will Help You Succeed
Strong organisational ability is central to this role. You should be able to create logical filing structures, apply consistent indexing methods and quickly locate documents when requested.
Computer literacy is equally important, particularly when working with electronic archives and document management systems. Microsoft Office knowledge, accurate data entry and familiarity with scanning and digital file management can help you work efficiently.
Attention to detail matters at every stage. A small filing or indexing error can make an important record difficult to retrieve, so accuracy and consistency are essential.
How to Stand Out
Your CV should demonstrate that you can manage records systematically rather than simply listing general administrative duties.
Highlight:
- The types and volume of records you managed.
- Experience with electronic document management or archiving systems.
- Scanning, indexing, classification and retrieval responsibilities.
- Project, government or consulting experience.
- Experience handling confidential documentation.
- Improvements you made to filing or document retrieval processes.
- Familiarity with Microsoft Office and relevant document management tools.
If possible, include measurable details such as the approximate number of files managed, document volumes processed or improvements in retrieval time.
Interview Preparation
Be prepared to explain how you organise a large archive and ensure documents remain easy to retrieve. Interviewers may ask how you would handle duplicate records, incorrectly filed documents, missing information or a large volume of documents arriving at the same time.
You may also be asked about electronic archiving systems, confidentiality and how you maintain accuracy when performing repetitive data entry or indexing tasks.
Use practical examples to demonstrate your organisational skills, attention to detail and ability to follow established procedures.
Career Growth
Experience as an Archivist can lead to opportunities such as Document Controller, Records Management Specialist, Information Management Coordinator, Senior Document Controller or Information Management Supervisor.
Frequently Asked Questions
How much experience is required?
The preferred range is two to five or more years of experience in archiving, records management or document management.
Is Qatar experience required?
Qatar or GCC experience is preferred, but relevant experience from other markets may also be valuable.
What educational background is preferred?
A diploma or qualification in Business Administration, Information Systems Management or a related field is preferred.
Are electronic archiving skills important?
Yes. Basic knowledge of electronic archiving and document management systems is preferred for the position.
What is the most important skill for an Archivist?
Accuracy and organisation are critical because the role involves indexing, maintaining and retrieving large volumes of records.