Job Description/Specification:
We are seeking a reliable, proactive, and well-organized Corporate Support Coordinator to provide administrative, documentation, procurement, finance, and coordination support across the department. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities within a fast-paced corporate environment.
The successful candidate will support corporate communications, proposal and tender submissions, LPO and invoice tracking, reporting, documentation, and coordination with internal teams and external stakeholders.
About This Role
As a Corporate Support Coordinator, you will help ensure the smooth day-to-day functioning of the department by maintaining accurate records, coordinating submissions, supporting basic finance and procurement activities, and ensuring important corporate communications and documentation are completed on time.
The role is ideal for an organized professional who takes ownership of tasks, works well under pressure, and can confidently coordinate across multiple stakeholders.
Key Responsibilities
Administrative & Departmental Support
- Provide day-to-day administrative and coordination support to the department.
- Prepare, review, organize, and maintain corporate documents and records.
- Track assigned tasks, deadlines, submissions, and follow-ups.
- Support reporting, data tracking, and other administrative requirements.
- Assist the team with general coordination and operational activities.
Finance & Procurement Support
- Support basic finance and procurement processes, including LPOs, invoices, tracking, filing, and documentation.
- Maintain accurate records of purchase orders, invoices, and related correspondence.
- Coordinate with relevant departments to ensure timely processing and follow-up.
Proposals & Tender Coordination
- Review proposals and supporting documentation for completeness and accuracy.
- Coordinate and submit proposals and tender documents within required deadlines.
- Track tender submissions, requirements, clarifications, and follow-up actions.
- Coordinate with internal teams to obtain required information and supporting documents.
Corporate Communications
- Coordinate and manage official company communications.
- Prepare and distribute professional correspondence to internal and external stakeholders.
- Ensure communications and documentation follow company procedures and standards.
- Maintain appropriate records of official correspondence and submissions.
Stakeholder Coordination
- Liaise with internal departments and external stakeholders as required.
- Follow up on pending requests, documents, approvals, and submissions.
- Ensure activities are coordinated effectively to support departmental objectives.
- Assist the team in meeting deadlines and resolving administrative issues.
Minimum Requirements
Education & Experience
- Relevant diploma or Bachelor's Degree in Business Administration, Management, Finance, Commerce, or a related field is preferred.
- Previous experience in an administrative, corporate support, coordination, procurement, or similar role.
- Experience supporting tenders, proposals, LPOs, invoices, and corporate documentation is an advantage.
Required Skills
- Excellent written and verbal communication skills.
- Basic understanding of corporate procedures, finance, procurement, and documentation processes.
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Good computer literacy and ability to learn new systems quickly.
- Ability to manage multiple tasks and work effectively under tight deadlines.
Technical Skills
- Administrative Coordination
- Corporate Documentation
- Proposal & Tender Submission
- LPO Management
- Invoice Tracking
- Procurement Support
- Document Control
- Corporate Communications
- Reporting & Data Tracking
- Microsoft Office
- Stakeholder Coordination
Core Competencies
- Reliability & Accountability
- Attention to Detail
- Communication
- Organization
- Time Management
- Teamwork
- Problem Solving
- Adaptability
- Initiative
- Results Orientation
- Professionalism
- Ability to Work Under Pressure
Ideal Candidate
The ideal candidate is a quick learner, dependable, and results-oriented professional with a pleasant and professional personality. You should be comfortable taking ownership of tasks, coordinating with multiple stakeholders, working within strict timelines, and supporting the team in a fast-moving corporate environment.