Job Description/Specification:
Rosewood Doha is seeking a detail-oriented Purchasing Coordinator to support the hotel's procurement and purchasing operations. The role will focus on processing purchase orders, monitoring requisitions, coordinating with departments and suppliers, and ensuring purchasing records remain accurate and up to date.
The successful candidate will work closely with the Receiving, Finance, Purchasing, and operational teams to ensure timely procurement, accurate documentation, and efficient follow-up of outstanding orders.
About Rosewood Doha
Rosewood Doha is a landmark ultra-luxury destination in Qatar, combining a 155-key hotel, serviced apartments, private residences, restaurants, lounges, wellness facilities, events, and curated lifestyle experiences.
Since opening in July 2025, the property has earned recognition from international and regional hospitality organizations, reflecting its commitment to luxury, service excellence, and innovative guest experiences.
About This Role
As a Purchasing Coordinator, you will manage the administrative and system-related aspects of purchasing activities using BirchStreet. You will monitor requisitions and purchase orders, maintain market-list information, coordinate pending deliveries, and support internal departments, Receiving, and Finance to ensure smooth procurement operations.
Key Responsibilities
Purchase Order Management
- Create and enter Purchase Orders in BirchStreet accurately and efficiently.
- Monitor open and pending POs and follow up on outstanding items.
- Track missing items identified during the receiving process.
- Extract monthly open-PO reports and ensure outstanding orders are properly followed up and closed.
- Maintain accurate purchasing records and keep the system free from unnecessary pending transactions.
Requisition & Department Coordination
- Coordinate with departments regarding purchase requisitions and potential orders.
- Monitor requisitions awaiting conversion into Purchase Orders.
- Follow up with relevant departments to ensure pending requisitions are processed on time.
- Coordinate future purchasing requirements and support effective order planning.
Market List Management
- Maintain and update the Market List within the purchasing system.
- Update item descriptions, pricing, and relevant information when required.
- Ensure purchasing data remains accurate and current.
Supplier & Delivery Follow-Up
- Communicate with suppliers regarding pending orders and outstanding deliveries.
- Monitor delivery status and coordinate with relevant departments to resolve delays or missing items.
- Maintain effective communication with suppliers to support timely procurement.
Cross-Functional Support
- Work closely with Receiving and Finance teams to resolve purchasing and documentation issues.
- Assist operational departments with purchasing-related requirements.
- Support the Purchasing team with reporting, follow-ups, and other administrative activities as required.
Minimum Requirements
Education & Experience
- Previous experience in purchasing, procurement, inventory, hotel operations, or administration is preferred.
- Experience within a luxury hotel or hospitality environment is an advantage.
- Familiarity with purchasing systems such as BirchStreet is highly desirable.
Skills & Competencies
- Strong organizational and coordination skills.
- Excellent attention to detail and accuracy.
- Good communication and supplier follow-up skills.
- Ability to manage multiple requisitions and purchase orders simultaneously.
- Strong Excel and reporting skills.
- Ability to work effectively with Finance, Receiving, Purchasing, and operational teams.
- Proactive approach to identifying and resolving outstanding issues.
- Ability to work in a fast-paced luxury hospitality environment.
Technical Skills
- BirchStreet Purchasing System
- Purchase Order Processing
- Requisition Management
- Supplier Coordination
- Market List Management
- Procurement Administration
- Open PO Reporting
- Delivery Tracking
- Inventory & Receiving Coordination
- Microsoft Excel
- Purchasing Documentation
Core Competencies
- Organization
- Attention to Detail
- Communication
- Follow-Up
- Planning & Coordination
- Problem Solving
- Time Management
- Accuracy
- Teamwork
- Commercial Awareness
- Proactive Working Style
Associate Experience at Rosewood Doha
Rosewood Doha promotes a culture built around Relationship Hospitality and Make the Place, supporting associates in developing meaningful and rewarding careers.
Associates can benefit from a competitive salary and benefits package, quality accommodation in Lusail and The Pearl, a birthday day off, personalized development plans, and continuous learning opportunities.
Job Location
Rosewood Doha
Doha, Qatar
This opportunity is ideal for professionals seeking to build a career in hotel purchasing, procurement, supply chain coordination, and luxury hospitality operations.