Job Description/Specification:
Qatar Airways is seeking a highly organized and professional Finance Administration Officer to provide comprehensive administrative and secretarial support to the Finance departments in Doha. The role involves managing confidential information, coordinating communications, maintaining records, supporting travel arrangements, and ensuring the smooth day-to-day functioning of the department.
The successful candidate will be proactive, detail-oriented, and capable of managing multiple priorities with minimal supervision while maintaining a high level of confidentiality and professionalism.
About This Role
The Finance Administration Officer will support Finance teams with correspondence, documentation, scheduling, reporting, office administration, staff travel coordination, records management, and departmental projects. The position requires strong organizational skills, excellent communication, and the ability to work effectively in a fast-paced, multicultural corporate environment.
Key Responsibilities
Finance Department Administration
- Provide daily administrative and secretarial support to Finance departments.
- Manage correspondence, emails, telephone calls, documents, and confidential records.
- Coordinate appointments, meetings, calendars, and departmental communications.
- Prepare reports, presentations, spreadsheets, and other business documents.
- Maintain accurate and organized departmental files, manuals, and source materials.
- Track incoming and outgoing correspondence and follow up on pending requests.
Travel & Staff Support
- Coordinate staff duty travel requirements, including tickets, visas, hotels, exit permits, and per diem documentation.
- Follow up with relevant departments to ensure travel arrangements are completed on time.
- Arrange office equipment, stationery, and supplies for new and existing employees.
Records & Office Management
- Maintain confidential filing systems and departmental records.
- Monitor and maintain Finance department asset records.
- Compile reports and supporting documentation as required.
- Improve administrative processes and ensure compliance with company policies and procedures.
- Support departmental projects and corporate initiatives as assigned.
Communication & Coordination
- Act as a point of contact for internal and external enquiries.
- Coordinate with other departments to ensure requests and administrative activities are completed efficiently.
- Handle sensitive information with discretion and maintain professional standards in all communications.
- Provide administrative support with minimal supervision while meeting established deadlines.
Minimum Requirements
Education & Experience
- High School, Vocational Qualification, Diploma, or equivalent with at least 3 years of relevant experience, or
- Bachelor's Degree or equivalent with at least 2 years of relevant experience, preferably in administration.
- Experience in a corporate or administrative environment is preferred.
Skills & Competencies
- Excellent written and verbal communication skills with strong command of English.
- Strong proficiency in Microsoft Word, Excel, and PowerPoint.
- Highly organized with excellent planning and time-management skills.
- Ability to maintain confidentiality and handle sensitive information.
- Strong interpersonal and teamwork skills.
- Ability to work independently with minimal supervision.
- Strong problem-solving and follow-up skills.
- Ability to work effectively under pressure and meet deadlines.
- Professional, responsible, self-motivated, and detail-oriented approach.
- Ability to work effectively in a multicultural environment.
Preferred Qualifications
- Graduate from a recognized university.
- Certificate or formal training in Microsoft Office applications, including Word, Excel, PowerPoint, and Access.
- Previous experience supporting Finance, Accounting, or other corporate functions is an advantage.
Technical Skills
- Microsoft Office Suite
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Access
- Report Preparation
- Spreadsheet Management
- Records & Document Management
- Calendar & Travel Management
- Correspondence Management
- Administrative Reporting
- Asset Tracking
Core Competencies
- Administration & Organization
- Confidentiality & Discretion
- Communication
- Time Management
- Attention to Detail
- Problem Solving
- Teamwork
- Stakeholder Coordination
- Multitasking
- Professionalism
- Follow-up & Execution
- Ability to Work Under Pressure
About Qatar Airways
Qatar Airways is a globally recognized aviation group offering opportunities across a diverse range of businesses and functions. The organization promotes innovation, professional development, collaboration, and continuous improvement, providing employees with opportunities to build their careers within an international environment.
Application Information
Job Reference: 235507
Location: Doha, Qatar
Job Family: Corporate & Commercial
Closing Date: 20 August 2026
Candidates interested in building a career in Finance Administration, Corporate Administration, Secretarial Support, or Office Management are encouraged to apply with an updated CV.