Job Description/Specification:
Daikin Qatar is looking for an Administration & Business Support Coordinator to support the company’s daily office operations while providing administrative assistance to management and internal teams.
The role combines office administration, front-office coordination, executive support, and selected marketing activities. The successful candidate will work with employees, customers, suppliers, agencies, and other stakeholders to ensure business activities are coordinated professionally and efficiently.
Key Responsibilities
Administration & Office Support
- Manage the reception area and welcome visitors in a professional and friendly manner.
- Handle incoming calls, emails, correspondence, and general inquiries.
- Coordinate visitor arrangements, meetings, hospitality requirements, couriers, and deliveries.
- Provide administrative support to various internal departments.
- Assist with office supplies, documentation, records, and general office coordination.
- Coordinate with suppliers and service providers when required.
- Help maintain an organized, professional, and efficient office environment.
Executive Support
- Provide administrative and coordination support to the Managing Director.
- Assist with meeting schedules, appointments, correspondence, and follow-up activities.
- Coordinate with internal departments and external stakeholders on matters assigned by management.
- Help ensure agreed actions and administrative requirements are followed up on time.
Marketing Support
- Support dealer showrooms and sales channels with marketing materials and product visibility initiatives.
- Assist with social media and digital content coordination.
- Support marketing campaigns, exhibitions, events, and promotional activities.
- Coordinate with marketing agencies, suppliers, dealers, and internal teams on marketing-related requirements.
- Assist with the organization and execution of selected brand and customer engagement activities.
Required Qualifications
Candidates should have:
- Bachelor’s degree or diploma in Business Administration, Marketing, Communications, or a related discipline.
- Minimum 3 years of relevant experience in administration, office coordination, business support, or marketing support.
- Previous experience in a corporate or multinational organization is an advantage.
- Strong English communication and interpersonal skills.
- Arabic language skills are an advantage.
- Good working knowledge of Microsoft Office, particularly Word, Excel, and Outlook.
- Professional appearance and a customer-focused approach.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines.
- Ability to remain organized and effective in a fast-paced working environment.
- Proactive, dependable, and comfortable working with different teams and stakeholders.
Candidate Profile
The ideal candidate will be a well-organized and professional administrative specialist who can balance routine office responsibilities with management support and marketing coordination.
Strong communication and follow-up skills are important, as the position involves regular interaction with employees, customers, suppliers, management, and external partners. Candidates who are comfortable taking ownership of tasks and managing multiple priorities will be well suited to this opportunity.
Career Opportunity
This role provides an opportunity to develop broader experience across administration, executive support, business coordination, and marketing within an established corporate environment in Qatar. It may suit professionals looking to build a versatile career that combines office management and business support responsibilities.