Job Description/Specification:
Qatar Airways is seeking an experienced administrative professional to provide advanced, confidential, and diversified secretarial support within its Engineering function. The role involves coordinating administrative activities, preparing business documents, supporting internal and external communications, and maintaining accurate records and filing systems.
The position is suited to an organized professional who can manage confidential information, coordinate multiple tasks, and work independently while supporting a busy engineering environment.
Key Responsibilities
- Provide advanced secretarial and administrative support to the Engineering team.
- Prepare business documentation, presentations, spreadsheets, charts, and reports as required.
- Compile and distribute reports and other business materials while ensuring information is accurate and complete.
- Maintain organized filing systems, manuals, invoices, and other administrative records.
- Perform administrative tasks in accordance with established procedures and company requirements.
- Coordinate business travel arrangements and related administrative requirements.
- Research information and initiate assigned tasks based on business requirements.
- Coordinate internal and external communications with relevant stakeholders.
- Respond professionally to staff complaints, inquiries, and requests for information or assistance.
- Explain relevant procedures and policies when handling internal inquiries.
- Ensure documentation and administrative files are complete, properly maintained, and easily accessible.
- Support the team with additional administrative activities as required.
Required Experience and Skills
The successful candidate should have:
Without a degree:
- High school qualification.
- Minimum 2 years of relevant job-related experience.
With a degree:
- Bachelor’s degree or equivalent qualification.
- Minimum 1 year of relevant job-related experience.
Candidates should also demonstrate:
- Strong organizational and administrative skills.
- Excellent written and verbal communication abilities.
- Good attention to detail and accuracy.
- Ability to handle confidential information professionally.
- Strong document preparation and spreadsheet skills.
- Ability to coordinate multiple administrative priorities.
- Good research, reporting, and information-management skills.
- Professional approach to dealing with internal and external stakeholders.
- Ability to work with established procedures while taking initiative when required.
Internal Application Requirements
This vacancy is intended for Qatar Airways internal candidates, and applications must be submitted through the internal vacancies portal via GEMS.
Eligible internal applicants must meet the applicable company requirements, including:
- A maximum of three active internal applications at any one time.
- At least 10 months completed in the current role before applying for another position.
- No active final warning letter.
- A PPM rating of 3 or above.
- Cabin Crew or Deck Crew candidates from Qatar Airways or Qatar Executive require an NOC to apply.
Job Details
- Reference: 233572
- Location: Doha, Qatar
- Job Family: Engineering
- Closing Date: 25 August 2026
Candidate Profile
This opportunity is ideal for an experienced administrative or secretarial professional who is highly organized, discreet, and comfortable handling confidential business information. Strong document preparation, communication, coordination, and record-management skills will be important for supporting the Engineering team effectively.