Job Description/Specification:
AtkinsRéalis is seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative and secretarial support to management and departmental teams. This role is responsible for coordinating office operations, managing correspondence, organizing meetings, maintaining documentation, and supporting day-to-day business activities to ensure efficient and professional office administration.
This opportunity is ideal for experienced administrative professionals who thrive in fast-paced engineering, construction, consultancy, or corporate environments.
About This Role
As an Administrative Assistant, you will play a key role in supporting managers and project teams by handling office administration, scheduling, document preparation, meeting coordination, and travel arrangements. You will maintain accurate records, ensure smooth communication across departments, and contribute to the efficient operation of the business while delivering high-quality administrative support.
Key Responsibilities
Administrative & Secretarial Support
- Provide administrative and secretarial support to management and departmental teams.
- Manage incoming and outgoing correspondence, emails, telephone calls, and office communications.
- Handle general office administration and maintain efficient workflow processes.
- Support managers with daily administrative tasks and project documentation.
Calendar & Meeting Coordination
- Schedule appointments, meetings, conference calls, and business events.
- Maintain calendars for managers and supervisors.
- Organize meetings, prepare agendas, record meeting minutes, and follow up on action items.
- Coordinate meeting logistics, including room bookings and required documentation.
Document & Records Management
- Prepare, format, and distribute reports, presentations, letters, and business correspondence.
- Maintain filing systems, databases, and document control registers.
- Ensure records are accurate, organized, confidential, and easily accessible.
- Support document management in accordance with company procedures.
Travel & Office Coordination
- Arrange travel bookings, accommodation, and transportation when required.
- Prepare expense documentation and administrative records.
- Assist with office coordination and support departmental operational activities.
- Liaise with internal departments and external stakeholders to ensure efficient communication.
Minimum Requirements
- Previous experience as an Administrative Assistant, Executive Assistant, Office Administrator, or in a similar administrative role.
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience using project management or document management software is an advantage.
- Ability to prioritize multiple tasks while maintaining accuracy and confidentiality.
- Professional attitude with strong attention to detail and customer service skills.
Technical Skills
- Office Administration
- Administrative Support
- Secretarial Services
- Calendar Management
- Meeting Coordination
- Minute Taking
- Document Control
- Records Management
- Business Correspondence
- Microsoft Office Suite
- Project Documentation
- Travel Coordination
- Database Management
- Filing Systems
- Communication Skills
- Time Management
- Multitasking
Why Join AtkinsRéalis?
AtkinsRéalis is a global leader in engineering, design, project management, and infrastructure consulting, delivering innovative solutions across transportation, energy, buildings, and major infrastructure projects. Joining the company provides the opportunity to work with internationally recognized professionals while enjoying excellent career development opportunities and a comprehensive employee benefits package.
Employee Benefits include:
- Tax-free salary
- Medical insurance
- Life insurance
- Annual leave entitlement
- Company gratuity scheme
- Discretionary performance bonus
- Annual flight allowance
- Transportation and housing allowances
- Employee Wellbeing Program with 24/7 access to financial, legal, health, fitness, nutrition, and family support services