Job Description/Specification:
talabat is seeking a professional and highly organized Receptionist & Administrative Assistant to manage front-of-house operations while providing comprehensive administrative, facilities, and office support. This role serves as the first point of contact for visitors, employees, and external stakeholders, ensuring smooth day-to-day office operations and delivering an exceptional workplace experience.
This opportunity is ideal for experienced receptionists, office administrators, or facilities coordinators who thrive in fast-paced corporate environments and enjoy supporting business operations.
About This Role
As a Receptionist & Administrative Assistant, you will oversee reception services, coordinate office administration, support facilities management, maintain employee records, and assist with internal engagement activities. You will also coordinate office logistics, manage vendors, maintain workplace safety standards, and contribute to creating a productive and welcoming office environment.
Key Responsibilities
Reception & Front Office
- Welcome visitors, clients, and employees with professionalism and courtesy.
- Register guests, manage visitor access, and direct them to the appropriate departments.
- Handle incoming calls, emails, deliveries, and general enquiries.
- Ensure reception is well-organized, presentable, and provides an excellent first impression.
- Coordinate reception coverage to maintain uninterrupted front desk operations.
Office Administration
- Maintain employee records, documentation, and administrative files.
- Support contract administration and employee benefit documentation.
- Perform general office administration, document management, and filing.
- Coordinate office logistics and distribute company materials.
- Assist with procurement of office supplies and administrative resources.
- Support internal employee engagement initiatives and office events.
Facilities Management
- Coordinate office maintenance and facility service requests.
- Monitor housekeeping standards and workplace cleanliness.
- Manage office supply inventory and pantry stock.
- Coordinate bookings and scheduling for meeting rooms and shared office spaces.
- Liaise with external service providers and vendors to ensure service quality.
Safety & Operational Support
- Monitor workplace safety procedures and office access systems.
- Maintain emergency preparedness documentation and compliance records.
- Coordinate outsourced facility services and vendor performance.
- Support operational improvements to enhance workplace efficiency.
Minimum Requirements
- Minimum 3 years of experience in reception, office administration, facilities coordination, or a similar administrative role.
- Strong knowledge of Microsoft Office Suite (Excel, Word, Outlook).
- Experience using Google Workspace applications.
- Excellent organizational, multitasking, and time management skills.
- Strong verbal and written communication skills in English.
- Arabic language skills are an advantage.
- Professional appearance with excellent customer service and interpersonal skills.
- Experience handling confidential information with discretion.
- Previous experience coordinating support staff or external vendors is preferred.
Technical Skills
- Front Desk Management
- Reception Operations
- Office Administration
- Facilities Coordination
- Visitor Management
- Document Management
- Microsoft Office Suite
- Google Workspace
- Office Procurement
- Inventory Management
- Vendor Management
- Meeting Room Coordination
- Administrative Reporting
- Workplace Safety Compliance
- Communication & Customer Service
- Time Management
- Multitasking
Why Join talabat?
talabat is part of Delivery Hero, one of the world's leading local delivery platforms operating in over 65 countries. Joining talabat means becoming part of an innovative, fast-growing technology company where collaboration, customer experience, and continuous improvement drive success. Employees enjoy excellent career growth opportunities, an inclusive work environment, and the chance to contribute to one of the region's leading digital platforms.