Job Description/Specification:
A leading engineering and construction company is seeking an experienced Project Coordinator to support the successful execution of projects from contract award through final handover. This role is responsible for coordinating project activities, managing project documentation, supporting procurement and finance processes, and ensuring effective communication between clients, consultants, suppliers, subcontractors, and internal departments.
The ideal candidate will have strong project coordination experience within the construction, MEP, engineering, or trading industry, excellent organizational skills, and a solid understanding of project documentation and close-out procedures.
About This Role
As a Project Coordinator, you will play a key role in ensuring projects are delivered on schedule by coordinating documentation, monitoring project milestones, supporting procurement activities, maintaining project records, and assisting the Project Manager throughout the project lifecycle.
Key Responsibilities
📋 Project Coordination & Administration
- Coordinate project activities with clients, consultants, suppliers, subcontractors, and internal teams.
- Support the Project Manager in planning, monitoring, and executing project activities.
- Track project milestones and ensure timely completion of assigned deliverables.
- Resolve coordination issues to support smooth project execution.
📑 Documentation & Project Control
- Manage project documentation, including material submittals, shop drawings, RFIs, BOQs, technical data sheets, and document revisions.
- Maintain project document registers, trackers, and filing systems.
- Prepare project correspondence, reports, meeting minutes, and administrative documentation.
- Ensure all project records are accurate, organized, and audit-ready.
🛒 Procurement & Commercial Support
- Create Purchase Requisitions (PRs) and Purchase Orders (POs).
- Coordinate with Procurement to ensure timely material sourcing and delivery.
- Monitor material approvals and delivery schedules to avoid project delays.
- Support project commercial activities through proper documentation and coordination.
📊 Project Close-Out & Financial Coordination
- Prepare project close-out documentation, including As-Built Drawings, Operation & Maintenance Manuals, warranties, certificates, and final handover documents.
- Coordinate with the Finance Department on invoices, payment certificates, and project-related financial documentation.
- Support successful project handover in accordance with contractual requirements.
Minimum Requirements
Education
- Bachelor's Degree or Diploma in Engineering, Construction Management, Business Administration, or a related discipline.
Experience
- Minimum 4–6 years of experience in project coordination within a construction, MEP, engineering, or trading company.
- Experience working on multiple projects simultaneously is preferred.
- Previous experience in Qatar or the GCC is an advantage.
Preferred Skills
- Strong knowledge of project documentation and document control processes.
- Experience managing material submittals, BOQs, RFIs, shop drawings, and project close-out documentation.
- Excellent organizational, communication, and coordination skills.
- Ability to manage multiple priorities and meet project deadlines.
- Strong attention to detail and problem-solving abilities.
Technical Skills
- Project Coordination
- Document Control
- Material Submittals
- Shop Drawings
- BOQs
- As-Built Drawings
- Microsoft Office Suite
- SAP Business One / SAP ERP
- Procurement Coordination
- Project Reporting
Core Competencies
- Organization
- Communication
- Attention to Detail
- Time Management
- Team Collaboration
- Problem Solving
- Planning & Coordination
- Stakeholder Management
- Multitasking
- Accountability
Why Join This Organization?
- Work on diverse engineering and construction projects from inception to completion.
- Gain exposure to multidisciplinary project environments and leading industry professionals.
- Build your career in a collaborative organization focused on quality, efficiency, and project excellence.
- Enjoy opportunities for professional growth within a dynamic engineering environment.
Job Information
- Job Title: Project Coordinator
- Industry: Construction | MEP | Engineering | Trading
- Location: Qatar
- Employment Type: Full-Time
Who Can Apply?
This opportunity is ideal for professionals currently working as:
- Project Coordinator
- Project Administrator
- Project Engineer
- Document Controller
- Project Support Coordinator
- MEP Coordinator
- Engineering Coordinator
- Project Control Coordinator
Candidates with experience in Construction, MEP, Engineering, Contracting, Trading, Infrastructure, or Industrial Projects are encouraged to apply.
CV Tips
Highlight your experience in project coordination, document control, procurement support, material submittals, BOQs, RFIs, shop drawings, SAP ERP systems, project close-out documentation, and coordination with clients, consultants, subcontractors, and internal departments. Include measurable achievements related to project delivery, documentation accuracy, and coordination efficiency.
Application Tips
Optimize your CV with ATS keywords including Project Coordinator, Project Administration, Construction Projects, MEP Projects, Engineering, Document Control, Material Submittals, BOQ, Shop Drawings, As-Built Drawings, Project Close-Out, Procurement, SAP Business One, SAP ERP, Qatar Construction Jobs, and Project Management.
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