HR Admin Officer

Job Description/Specification:

NSH Qatar is seeking a proactive and highly organized Administration Officer to support the company's Human Resources and Administration functions across compliance, employee services, reporting, transportation coordination, and accommodation management. This is an excellent opportunity for professionals who thrive in a fast-paced construction or engineering environment and are passionate about delivering efficient administrative support while ensuring compliance with company policies and labor regulations.

As an Administration Officer, you will play a key role in supporting HR operations, coordinating employee accommodation and transportation, preparing management reports, maintaining accurate employee records, and assisting with training and compliance initiatives. Your contribution will help ensure smooth daily operations and enhance employee experience across multiple project sites.

About This Role

The Administration Officer is responsible for coordinating administrative and HR support functions, maintaining compliance with GCC labor regulations, managing employee accommodation and transport logistics, preparing management reports, and supporting employee development initiatives. You will work closely with HR, Operations, Project Management, and other departments to ensure efficient administration and effective workforce support.

Key Responsibilities

📋 HR Compliance & Administration

• Ensure compliance with GCC Labour Law and company HR policies and procedures.
• Maintain employee records and documentation required for internal and external audits.
• Support ISO compliance initiatives and internal quality management systems.
• Assist in reviewing and updating HR and administrative policies.
• Promote adherence to company policies, procedures, and the Code of Conduct.

👥 Training & Employee Development

• Coordinate employee induction programs, training sessions, and mandatory certifications.
• Maintain training records, competency matrices, and certification databases.
• Support the employee performance appraisal process.
• Monitor probation evaluations and employee development plans.
• Coordinate with department managers to identify training requirements.

📊 HR Reporting & Management Information

• Prepare monthly HR and administrative reports for management.
• Monitor recruitment activities, onboarding progress, employee turnover, absenteeism, and manpower statistics.
• Develop HR dashboards and Key Performance Indicator (KPI) reports.
• Maintain accurate HR databases to support strategic decision-making.
• Generate reports on workforce planning and operational performance.

🚐 Transportation Management

• Coordinate daily employee transportation between accommodation, project sites, and company offices.
• Prepare transport schedules and manage transportation requests.
• Coordinate with transport providers and drivers to ensure timely employee movement.
• Monitor vehicle utilization and transportation efficiency.
• Resolve transportation-related issues promptly.

🏠 Employee Accommodation & Camp Administration

• Coordinate employee accommodation allocation and room assignments.
• Maintain accurate accommodation occupancy records.
• Monitor camp facilities and coordinate maintenance requirements.
• Ensure accommodation complies with company standards and employee welfare requirements.
• Liaise with accommodation providers and camp supervisors regarding operational needs.

⏱️ Attendance & Administrative Support

• Monitor and maintain daily employee attendance records.
• Coordinate attendance reporting with project teams and HR.
• Support payroll preparation by ensuring attendance data accuracy.
• Maintain confidential employee records and administrative documentation.
• Perform additional administrative duties assigned by management.

Minimum Requirements

Education

• Bachelor's Degree in Business Administration, Human Resources, Management, or a related discipline.

Experience

• Previous experience in Administration, Human Resources, Office Administration, Camp Administration, or Employee Relations is preferred.
• Experience within Construction, Engineering, Contracting, Oil & Gas, Infrastructure, or Industrial sectors is an advantage.

Preferred Skills

• Good knowledge of GCC Labour Law and HR best practices.
• Experience preparing HR reports and management dashboards.
• Strong organizational and administrative skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Experience using HRMS, ERP, or attendance management systems is an advantage.
• Ability to manage multiple priorities in a fast-paced environment.

Technical Skills

• Human Resources Administration
• Microsoft Excel
• Microsoft Word
• HR Reporting
• Attendance Management
• Employee Relations
• Transportation Coordination
• Accommodation Management
• ISO Compliance
• HR Information Systems (HRMS)

Core Competencies

• Organization
• Attention to Detail
• Communication
• Time Management
• Problem Solving
• Teamwork
• Confidentiality
• Planning & Coordination
• Adaptability
• Accountability

Salary & Benefits

• Salary: QAR 2,500 – QAR 4,000 per month.
• Professional development and career growth opportunities.
• Exposure to large-scale engineering and construction projects.
• Supportive and collaborative working environment.

Who Can Apply?

This opportunity is ideal for professionals currently working as:

• Administration Officer
• HR Administrator
• HR Officer
• Administrative Officer
• Camp Administrator
• Employee Relations Officer
• Personnel Officer
• Office Administrator
• Transport Coordinator
• HR & Administration Executive

Candidates from the Construction, Engineering, Contracting, Infrastructure, Oil & Gas, Manufacturing, Industrial, Facilities Management, and Corporate Services sectors are encouraged to apply.

CV Tips

Highlight:

• HR administration and reporting experience.
• Knowledge of GCC Labour Law and HR compliance.
• Employee accommodation and transportation coordination.
• Attendance management and HR documentation.
• Microsoft Excel reporting and dashboard preparation.

Application Tips

• Quantify your achievements by highlighting the number of employees supported, accommodation units managed, transportation schedules coordinated, or HR reports prepared.
• Demonstrate experience in HR administration, compliance, employee relations, reporting, accommodation management, transportation coordination, and attendance monitoring.
• Highlight your proficiency in Microsoft Excel, HR reporting, KPI dashboards, and HR information systems.
• Include certifications related to Human Resources, Business Administration, ISO Standards, or Labour Law where applicable.
• Optimize your CV with ATS-friendly keywords such as Administration Officer, HR Officer, Human Resources, HR Administration, GCC Labour Law, Employee Relations, HR Reporting, Attendance Management, Accommodation Management, Camp Administration, Transport Coordination, Microsoft Excel, HRMS, ISO Compliance, and Administration Jobs Qatar.

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