Admin - Timekeeper

Job Description/Specification:

Parsons, a global leader in engineering, infrastructure, and project management solutions, is seeking a detail-oriented Timekeeper to support construction supervision activities on major projects in Doha, Qatar. This role is ideal for individuals with strong administrative, reporting, and data management skills who are passionate about maintaining accurate manpower and equipment records within a fast-paced construction environment.

As a Timekeeper, you will be responsible for recording, verifying, and reporting contractor manpower attendance and equipment utilization across project sites. Working closely with site engineers, construction managers, project controls teams, and contractors, you will ensure accurate daily records, timely reporting, and reliable project data that supports resource planning, productivity monitoring, and client reporting.

About This Role

The Timekeeper plays a critical role in supporting project supervision by monitoring contractor manpower deployment and equipment usage. You will conduct regular site visits, validate attendance records, prepare detailed reports, identify discrepancies, and maintain organized documentation to ensure transparency and compliance with project requirements.

Key Responsibilities

📋 Manpower & Attendance Management

• Conduct daily site visits to verify contractor manpower attendance.
• Record workforce deployment in accordance with approved project schedules.
• Validate contractor-submitted attendance sheets and daily timesheets.
• Monitor labor availability and identify manpower shortages or discrepancies.
• Maintain accurate daily attendance records for project reporting.

🚜 Equipment Monitoring & Resource Tracking

• Monitor contractor equipment deployed on-site.
• Verify equipment utilization against approved schedules.
• Record daily equipment operations and availability.
• Identify equipment shortages or underutilization.
• Coordinate with contractor representatives to verify equipment records.

📊 Reporting & Data Analysis

• Prepare daily, weekly, and monthly manpower and equipment reports.
• Develop summary reports, dashboards, charts, and performance indicators using Microsoft Excel.
• Analyze manpower and equipment utilization trends.
• Support project management with accurate resource tracking information.
• Ensure reports are submitted accurately and within established deadlines.

🤝 Project Coordination

• Coordinate with Site Engineers, Construction Managers, Project Controls Engineers, and contractor representatives.
• Confirm manpower and equipment information with supervision teams.
• Support project progress monitoring through verified resource data.
• Assist project teams in resolving reporting discrepancies.
• Maintain effective communication with all project stakeholders.

📁 Documentation & Record Management

• Maintain organized digital and hard-copy filing systems.
• Archive attendance sheets, equipment logs, and supporting documentation.
• Ensure project records remain accurate, complete, and audit-ready.
• Protect confidential project information.
• Support document control activities as required.

🛡️ Compliance & Quality Assurance

• Ensure accuracy and transparency of all manpower and equipment records.
• Follow project procedures and reporting standards.
• Identify inconsistencies in contractor reporting and escalate concerns promptly.
• Support compliance with project documentation requirements.
• Perform additional administrative and reporting duties assigned by project management.

Minimum Requirements

Education

• High School Diploma or equivalent.
• Diploma or additional training in Administration, Construction Management, Civil Engineering, or a related discipline is preferred.

Experience

• 1–2 years of experience in timekeeping, manpower tracking, resource monitoring, project administration, or construction site reporting.
• Previous experience with engineering consultants, contractors, infrastructure projects, or construction companies is preferred.

Preferred Skills

• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent numerical, analytical, and reporting skills.
• Good understanding of construction site operations and resource tracking.
• Strong organizational and documentation abilities.
• Excellent verbal and written communication skills.
• Ability to work effectively in both office and site environments.
• High level of accuracy, integrity, and attention to detail.

Technical Skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Timekeeping
• Manpower Tracking
• Equipment Utilization Monitoring
• Construction Reporting
• Data Analysis
• Documentation Management
• Resource Planning

Core Competencies

• Attention to Detail
• Analytical Thinking
• Time Management
• Communication
• Organisation
• Accountability
• Teamwork
• Problem Solving
• Integrity
• Adaptability

Why Join Parsons?

• Join one of the world's leading engineering, construction, and infrastructure consulting firms.
• Contribute to landmark projects that shape communities and critical infrastructure.
• Work in a collaborative, innovative, and multicultural environment.
• Access continuous learning, professional development, and long-term career growth opportunities.
• Be part of an organization that values integrity, innovation, safety, and employee wellbeing.

Who Can Apply?

This opportunity is ideal for professionals currently working as:

• Timekeeper
• Site Timekeeper
• Project Administrator
• Site Administrator
• Construction Administrator
• Manpower Coordinator
• Resource Coordinator
• Project Support Officer
• Project Controls Assistant
• Site Documentation Coordinator

Candidates from the Construction, Infrastructure, Civil Engineering, Roads & Highways, Utilities, Building Construction, Oil & Gas, EPC, Engineering Consultancy, and Project Management sectors are encouraged to apply.

CV Tips

Highlight:

• Experience in manpower tracking and attendance management.
• Construction site administration and reporting experience.
• Microsoft Excel skills, including spreadsheets, formulas, and reporting.
• Equipment utilization tracking and project documentation.
• Coordination with contractors, engineers, and project teams.

Application Tips

• Quantify your experience by highlighting the number of workers, contractors, or equipment records you managed on a daily basis.
• Demonstrate proficiency in Microsoft Excel, including reporting, data analysis, charts, and spreadsheet management.
• Highlight experience in construction administration, manpower tracking, equipment monitoring, timesheet verification, and project reporting.
• Include experience working on infrastructure, civil engineering, building construction, utilities, or engineering consultancy projects.
• Optimize your CV with ATS-friendly keywords such as Timekeeper, Construction Timekeeper, Manpower Tracking, Equipment Tracking, Resource Monitoring, Site Administration, Project Reporting, Construction Administration, Microsoft Excel, Project Controls, Attendance Management, Engineering Consultancy, Parsons, Infrastructure Projects, and Construction Jobs Qatar.

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