Document Controller

Job Description/Specification:

Saipem, a global leader in engineering, procurement, construction (EPC), and energy infrastructure, is seeking an experienced Document Controller to join its Project Control Department in Doha, Qatar. This opportunity is ideal for professionals with extensive experience in EPC project document control, engineering documentation, and Electronic Document Management Systems (EDMS) who are passionate about ensuring document integrity, compliance, and efficient information management throughout the project lifecycle.

As a Document Controller, you will support major oil & gas and infrastructure projects by managing engineering, procurement, construction, and vendor documentation, ensuring accurate document workflows, revision control, and timely delivery of project information while maintaining compliance with contractual and quality management requirements.

About This Role

The Document Controller is responsible for administering project documentation throughout the entire EPC project lifecycle, from engineering and procurement through construction, commissioning, and project close-out. Working closely with Project Managers, Engineering, Procurement, Construction teams, Clients, and Vendors, you will ensure all project documents are accurately controlled, distributed, archived, and maintained within the Electronic Document Management System (EDMS).

Key Responsibilities

📑 Project Document Control

• Manage project document control activities in accordance with company procedures and project requirements.
• Organize and maintain document registers, master document lists, and document tracking logs.
• Ensure all project documentation is properly recorded, classified, and archived.
• Monitor document workflows to maintain timely processing and distribution.
• Maintain document integrity throughout the project lifecycle.

💻 Electronic Document Management (EDMS)

• Upload engineering, procurement, construction, and vendor documents into the Electronic Document Management System (EDMS).
• Maintain document metadata, revision history, and approval workflows.
• Monitor document status and generate document control reports.
• Ensure proper document numbering, indexing, and classification.
• Support system users with document management activities where required.

🔄 Document Review & Quality Assurance

• Review documents for formatting, completeness, and compliance before system upload.
• Verify document revisions, numbering, and transmittals comply with project standards.
• Monitor document quality throughout review and approval cycles.
• Coordinate document corrections with internal teams and external stakeholders.
• Ensure compliance with company Quality Management Systems (QMS) and document management procedures.

🤝 Vendor & Client Documentation Management

• Coordinate document exchanges between Engineering teams, Clients, Vendors, and subcontractors.
• Manage vendor documentation submissions and review processes.
• Track Client comments and coordinate responses with project teams.
• Ensure contractual documentation requirements are fulfilled.
• Maintain accurate records of document transmittals and approvals.

📊 Project Coordination & Reporting

• Prepare document control reports, dashboards, and status updates.
• Support Project Managers with document-related planning and reporting.
• Link project documentation to procurement activities, purchase orders, plant structures, and engineering deliverables where applicable.
• Assist in project risk mitigation through effective document management.
• Support project close-out documentation and final handover packages.

🗂️ Project Close-Out & Handover

• Organize final project documentation for client handover.
• Ensure all contractual documents are complete and accurately archived.
• Verify that final document deliverables meet client and project requirements.
• Support preparation of turnover dossiers and project completion records.
• Maintain long-term document retention in accordance with company policies.

Minimum Requirements

Education

• Bachelor's Degree in Engineering, Business Administration, Information Management, or a related discipline.
• Equivalent experience within EPC project environments may be considered.

Experience

• Minimum 6 years of experience as a Document Controller, Document Control Coordinator (DCC), or Project Document Controller.
• Proven experience supporting Engineering, Procurement, Construction, and Commissioning (EPCC) projects.
• Experience within Oil & Gas, EPC, Energy, Infrastructure, or Industrial Construction projects.
• Demonstrated experience managing Client and Vendor documentation.

Preferred Skills

• Strong understanding of EPC document management processes and document lifecycle management.
• Knowledge of Project Execution Plans (PEP) and Document Management Plans (DMP).
• Experience with contractual documentation, revision control, and document numbering systems.
• Excellent organisational, communication, and stakeholder management skills.
• Ability to work effectively in multinational project environments.
• Strong written and spoken English communication skills.

Technical Skills

• Electronic Document Management Systems (EDMS)
• Document Control
• Document Register Management
• Revision Control
• Transmittal Management
• Master Data List (MDL)
• Microsoft Excel (Advanced)
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook

Core Competencies

• Attention to Detail
• Organisation
• Communication
• Time Management
• Teamwork
• Analytical Thinking
• Quality Focus
• Accountability
• Problem Solving
• Confidentiality

Who Can Apply?

This opportunity is ideal for professionals currently working as:

• Document Controller
• Project Document Controller
• Document Control Coordinator (DCC)
• EDMS Administrator
• Document Management Specialist
• Project Coordinator
• Engineering Document Controller
• Project Information Coordinator
• Technical Administrator
• Project Controls Administrator

Candidates from the Oil & Gas, EPC, Engineering, Construction, Energy, Infrastructure, Petrochemical, LNG, Offshore, and Industrial Projects sectors are encouraged to apply.

CV Tips

Highlight:

• Experience managing engineering, procurement, construction, and commissioning documentation.
• Proficiency with Electronic Document Management Systems (EDMS).
• Knowledge of revision control, document numbering, transmittals, and project document workflows.
• Experience coordinating Client and Vendor documentation within EPC environments.
• Advanced Microsoft Excel reporting and document tracking capabilities.

Application Tips

• Quantify your achievements by highlighting the number of projects supported, document volumes managed, turnaround times, or improvements made to document control processes.
• Demonstrate expertise in EPC document management, EDMS administration, document lifecycle management, and contractual documentation control.
• Highlight experience working with multinational engineering teams, Clients, and Vendors across complex EPC projects.
• Include certifications such as Certified Document Controller (CDC), ISO 9001 Quality Management, PMP, Primavera P6, or Information Management where applicable.
• Optimize your CV with ATS-friendly keywords such as Document Controller, Document Control Coordinator, EDMS, EPC, Engineering Documentation, Vendor Documentation, Client Documentation, Revision Control, Document Register, Transmittal Management, Master Data List, Project Document Control, Oil & Gas, Engineering, Construction, Commissioning, and Saipem.

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