SR. ADMIN ASSISTANT (DOCUMENTS)

📁 Ensure world-class control, accuracy, and lifecycle management of critical engineering documentation within a major refinery environment. This role is ideal for experienced document control professionals with strong technical documentation expertise in oil & gas operations.

💼 Key Responsibilities

✅ Review as-built documentation to ensure compliance with refinery standards, specifications, and project requirements.
✅ Validate Master Deliverable Registers (MDR), document indexes, formats, and project dossier structures.
✅ Ensure proper submission of all required forms under the refinery’s Integrated Management System (IMS).
✅ Manage lifecycle control of technical documents including drawings, engineering data, and project records.
✅ Update project dossiers with revised documentation and archive obsolete records according to procedures.
✅ Maintain and update the Document Master Index across disciplines (Civil, Mechanical, Electrical, Process, Instrumentation).
✅ Liaise with QatarEnergy Refinery teams, consultants, and contractors for document control activities.
✅ Retrieve and distribute technical drawings and documentation across departments.
✅ Provide controlled copies (hard and soft) of technical documents to relevant stakeholders.
✅ Support tag proposal data searches for equipment, systems, and components across disciplines.

🎓 Requirements

🎓 Technical Diploma or equivalent qualification.
📁 Minimum 7 years of experience in document control environments.
⛽ At least 2 years of experience in Oil & Gas or refinery projects.
🧠 Strong understanding of document control systems (manual and electronic).
💻 Advanced proficiency in MS Office (Excel, Word, MS Access).
📊 Strong attention to detail and ability to manage complex technical documentation.
🗂️ Experience handling engineering drawings and multi-discipline technical data.
🗣️ Strong written and spoken English communication skills.

🚀 Why You’ll Love This Opportunity

🏭 Work within a major refinery and energy sector environment.
📂 Gain exposure to large-scale engineering and project documentation systems.
🤝 Collaborate with engineers, consultants, and industry specialists.
📈 Develop expertise in lifecycle document control and technical governance.
⚙️ Be part of critical infrastructure and operational excellence processes.
🌍 Work in a highly structured and professional oil & gas organization.

👤 Who Should Apply?

This role is ideal for professionals from:

• Document Control (Oil & Gas / EPC Projects)
• Engineering Documentation Management
• Technical Records Management
• Project Documentation Coordination
• Refinery / Petrochemical Administration Support
• Engineering Support Services

💡 Interview Preparation

Expect questions such as:

• How do you manage document lifecycle control in large engineering projects?
• What is your experience with MDR and document indexing systems?
• How do you ensure compliance with technical documentation standards?
• Describe your experience in oil & gas or refinery document control.
• How do you handle obsolete document archiving and version control?
• What systems or tools have you used for document management?
• How do you ensure accuracy when dealing with multi-discipline engineering drawings?